Adding Events to Your Calendar

ema lets you save event items to your own calendar — a single talk, a booked meeting, or the event itself — as calendar files you download, or straight into your phone's calendar from the mobile app. Each saved entry lands in Google Calendar, Outlook, or Apple Calendar alongside the rest of your schedule.

Downloads are snapshots, not subscriptions

Saving a talk, meeting, or the event creates a one-off copy as it stands right now. If the organizer later moves a talk to a different time or room, the copy in your calendar does not update — check the event schedule or My Agenda for the latest times. To have your whole personal schedule stay up to date in your calendar app, subscribe to it instead (see below).

Subscribing to Your Agenda

On the event's My Agenda page, choose Subscribe to get a private calendar link for your favorited sessions and assigned talks. Add it to Google Calendar, Outlook, or Apple Calendar once and it follows your agenda from then on. The link expires after 180 days, and Reset link in the same dialog replaces it and switches off all earlier links if you shared one by mistake. See My Agenda for the steps.

Saving a Session or Talk

On the event's public site, open a talk page and choose Calendar. This downloads a calendar file for that talk — your calendar app opens it and offers to add it.

Open a talk on the public event site and choose Calendar to download a one-off calendar file for that talk.

In the hey ema mobile app, open a session and choose Add to Calendar. The app asks for permission to access your calendar the first time, then writes the session — title, times, room, and description — straight into your default calendar.

Saving the Whole Event

When you register, the confirmation page includes an Add to calendar button that downloads a calendar entry spanning the full event dates, with the event name and venue.

Registration status emails include the same thing as links: choose Google, Outlook, or Apple / ICS in the email's event details to add the whole event in the calendar app you use.

Saving a Meeting

For a meeting you've booked through networking, open the meeting from My Meetings and choose Add to Calendar to download a calendar file for just that meeting.

Keeping track of a must-see talk

An attendee browsing the programme finds a keynote they don't want to miss. They open the talk page, choose Calendar, and the downloaded file opens in Apple Calendar — one tap and the keynote is saved with its start and end time. When the organizer later moves the keynote to a bigger room, the attendee spots the change on the schedule page rather than in their calendar copy.

Check Your Work

• The saved item appears in your calendar app with the right title, date, and start/end times.
• If times look wrong, check that your calendar app and device are set to the correct timezone.
• If a downloaded file won't open, make sure the download completed — calendar files are small, so an interrupted download is the usual cause.

Related Guides

• My Agenda — your always-up-to-date personal schedule inside ema.
• Public Schedule — browse the full event programme.
• My Meetings — find the meetings you've booked.