Team Members

The Team section of the Profile tab lists the people from your company who attendees can expect to meet at your booth — sales contacts, product specialists, or support staff. It is also where exhibitor admins grant, change, or revoke exhibitor-portal access for their team, so the same section covers both your public booth roster and who can sign in. It does not hand out event passes — those live on the Registrations tab.

Where to Find It

Me > Exhibitors > [Your company] > Profile > Team

Open Profile and scroll to the Team section to add, edit, or remove the people shown on your exhibitor profile, and to manage their portal access.

Before You Start

• You need Admin access on this booth's team to grant, change, or revoke anyone's portal access, or to add or remove a team member. Booth staff can capture leads and edit their own card, but the access controls described below are hidden for them — ask an exhibitor admin on your team instead.

Team List

Each team member shows:

Field	Description
Name	The team member's display name.
Role / Title	Their position at the booth (a short free-text label, e.g. "Sales Director").
Photo	A profile photo shown on your exhibitor profile.
LinkedIn	An optional link to their LinkedIn profile.
Bio	An optional short description shown alongside their entry.

Adding a Team Member

Only exhibitor admins can add a team member.

1. Click Add Team Member.
2. Enter their display name and role/title.
3. Optionally add a short bio, a photo, and a LinkedIn link.
4. Click Save.

There is no email field on this form — adding someone only builds the public-facing list of who attendees will see at your booth. Grant portal access as a separate step (see below) if they also need to sign in.

Only exhibitor admins see the Add member button. If you are booth staff you can still edit your own entry, but adding and removing team members is done by an exhibitor admin on your team.

Editing and Removing Members

• Click a team member to edit their details. Booth staff can edit their own card; only exhibitor admins can edit anyone else's.
• Click Delete to remove someone from the list — exhibitor admins only. They immediately stop appearing on your exhibitor profile, and if they held portal access, deleting their card also revokes it.

Portal Access

Exhibitor admins can give any team member sign-in access to the exhibitor portal and lead scanner, directly from this Team list.

The Team section separates the public booth roster from event-pass registration and portal access.

1. On a team member's row, click Give portal access.
2. Enter their email — this becomes their sign-in address — and choose an access level: Admin (full management, including this team) or Booth staff (capture leads and edit their own card).
3. Click Give access.

If the email belongs to someone who already has a platform account and is active, they're attached silently and can sign in right away. Someone who has never signed in receives an invitation email instead; if that invitation doesn't arrive or expires, ask your event organizer to resend it from their side.

From the same row, an admin can change a member's access level at any time, or click Revoke to remove it — this only removes their portal sign-in and lead-scanner access, they stay on your public team directory, and access can be granted again later. Admins cannot revoke their own access, and the last remaining admin on a booth cannot be revoked or demoted to booth staff — give another member Admin access first.

What They See

Attendees can use team names, roles, and photos to identify who to approach at the booth, especially when your team has product specialists, sales contacts, or support staff onsite. Someone granted portal access instead sees the exhibitor portal — see Exhibitor Portal for what they can do once their access is active.

Team Visibility

Team members appear on your exhibitor profile page, which is visible to attendees browsing the event. Each active member's name, role, and photo are shown, helping attendees identify who to speak with at your booth. Portal access does not change this — whether someone can sign in is independent of whether their card is shown publicly.

Connected Feature

Your event organizer can also grant, change, or revoke your team's portal access from the exhibitor's Team tab in the admin portal, using the same access levels — see Exhibitor Management.

Open related guide