Recording Consent

Where to Find It

Me > Talks > Open a talk > Compliance

Use the Compliance tab on a talk when the event team requests permission to record or publish that session, or asks you to declare a conflict of interest.

Consenting with a usage limit

A speaker agrees that their session can be recorded for the event's on-demand library but contacts the organiser before accepting because they do not want clips used in future marketing.

Many events record sessions so attendees can watch them on demand after the event. Before your session can be recorded, the event team needs your explicit consent. ema handles this through a recording consent workflow tied to each of your talks.

Why you are asked for consent

Recording consent is a legal and professional requirement. Your event team needs to know which sessions can be recorded, streamed, or made available on demand. Your response helps them finalize the schedule and production plan.

Where to find your consent request

1. Navigate to your talk in the Me portal.
2. Open the Compliance tab.

The Recording Consent section shows:

• The current status of your consent (Pending, Granted, or Declined).
• The release text — a summary of what you are consenting to, written by the event team.
• The date and time consent was granted or declined, if applicable.

If the event hasn't enabled recording consent for this talk, the section doesn't appear at all.

Responding to a consent request

Granting consent

1. Read the release text carefully. It describes how the recording will be used (e.g., on-demand library, promotional clips, archival).
2. Draw your signature in the signature pad that appears.
3. Click I consent to recording.

Declining consent

1. Optionally, enter a reason for declining (up to 2,000 characters) in the text box. This helps the event team understand your decision — for example, "The content includes proprietary client data that cannot be shared publicly."
2. Click I decline recording.

You can change your mind later: if you've already granted consent, a Revoke consent button lets you switch to declined.

What happens after you respond

Your event team is notified immediately. If you granted consent, they can proceed with recording. If you declined, they will mark the session as not available for recording and may follow up with you directly.

You can change your response at any time before the event, but do so as early as possible — recording plans may already be in motion.

Grant, decline, or ask first

Grant consent only when the release text matches what you are comfortable with. Decline if the talk cannot be recorded. If you agree to some uses but not others, contact the event team before submitting.

Conflict of interest declarations

Alongside recording consent, you may be asked to declare any conflicts of interest related to your talk.

What counts as a conflict of interest

A conflict of interest exists when you have a personal, financial, or professional relationship that could influence — or appear to influence — the content of your talk. Common examples:

• You are presenting research funded by a company whose product you recommend in the talk.
• You have a financial stake in a vendor mentioned in your session.
• You serve on the board of an organization that benefits from your recommendations.

How to declare a conflict

1. Navigate to your talk in the Me portal and open the Compliance tab.
2. In the Conflict of Interest section, choose I have no conflict of interest or I have a conflict of interest.
3. If you select that you have a conflict, describe its nature (up to 5,000 characters).
4. Click Submit declaration.

The event team reviews declarations and may include a disclosure slide in your presentation or list the conflict in the program.

Tips

• Review your consent request as soon as you receive it. Your event team needs to know which sessions can be recorded before finalizing the production schedule. Delays on your end can hold up the entire process.
• Read the release text before granting consent. Different events have different usage terms. Some may use clips for marketing, others only for an on-demand library.
• Be upfront about conflicts of interest. Declaring a conflict is not a negative mark — it demonstrates transparency and professionalism. Audiences and organizers respect disclosure.
• Changed your mind? You can update your consent or conflict declaration at any time before the event by revisiting the same page.

Connected Feature

Recording consent is separate from general talk terms and publishing acceptance. See Talk Acceptance.

Open related guide